Work Order Processing Services
Get The Help You Need
We Are BB PROPERTY PRESERVATION and we have 10+ years of experience of updating work orders from different nationals including MCS, MSI, Wolverine, Single Source, Brookstone, First Allegiance, NFR, Sandcastle, Leading edge, Xome, Safeguard, Assetshield, etc. manage your business.
NO START-UP COST WITH A FREE TRIAL TO ENSURE OUR QUALITY OF PROCESSING
Successfully submitted over 1.7 Million work-orders and counting.
How To Process Work Orders
- Property Condition Report (PCR).
- Damage Report:
- Submit bids for any needed work(s).
- Labeling and uploading photos.
- Invoicing clients for payments.
1. Property Condition Report (PCR)
For most nationals, a PCR contains all the information regarding a particular property. The field crew takes all the required photos on each visit and being a work order updater/processor it is mandatory to update that information to the nationals/investors accordingly. PCR answers questions regarding the property damages, landscaping conditions, information regarding occupancy, winterization, securing, etc. All the information is updated to nationals (Safeguards, MCS, Assetshield, First Allegiance, etc.). All the information that will be provided to the nationals must be supported by photos. Missing photos may lead to clients rejecting work orders and delaying payment.
2. Damage Report
Alongside the PCR, a Damage Report highlights specific areas of concern within the property. This includes identifying and documenting any damages such as structural defects, water infiltration, or vandalism. By categorizing and detailing damages in the report, property preservation professionals can prioritize necessary repairs and allocate resources efficiently. A clear and concise Damage Report not only aids in decision-making but also facilitates communication with clients and contractors.
3. Bidding
Bidding is the process of providing an estimation of repairing for any repairs or work needed to a property. All the bids must be supported by photos and prices must be according to industry practice/allowable. All nationals have their pricing for a set of items and for the remaining items web-based software such as Repairbase and Xactprm is used. To win bids from nationals it is highly encouraged to make your bid comments and describe why the work is needed and how the work will be performed (i.e. equipment, man-hours, disposal methods, etc.)
4. Labeling and uploading photos.
All the photos provided by the field crew must be uploaded to the national apps/websites in the prescribed manner. If a work is performed we must label and upload before, during, and after photos. For bids, photos must be uploaded to justify bids. For PCR, photos will need to be uploaded to show all the information updated in PCR is correct.
5. Invoicing
The invoice section is the payment order sent to the client asking for payment against any work completed. While invoicing we must be aware of the amount updated is correct and the invoice must reflect all the works that are completed. Failing to update an invoice correctly may lead to an invoice cut. A “Trip Charge” is usually invoiced to the client for any visit completed to provide particular bids or information to the client.To know more about work order processing or if you need help with work order processing please feel free to contact Us.
